Web Conference Advantages
by Diane Parker
works in complete isolation. In virtually all lines of
business, contact with other people will be required in
some capacity. Whether it is meeting with clients or colleagues;
presenting new ideas or products; or giving or receiving
training, good communication is the key to running a successful
However, in the modern world of commerce, business takes
place twenty-four hours a day, seven days a week. Large,
international organizations have sites across the globe
and thanks to the Internet, even small and medium sized
companies have found themselves trading on an international
International markets and twenty-four hour business undoubtedly
provide great opportunities, but they are not without
their difficulties. Trying to arrange a seminar for a
large number of delegates based in different countries,
for example, can be a logistical nightmare. Diaries need
to be synchronized, flights booked, accommodation sourced
and meeting facilities organized. It is a major undertaking,
and one that takes a lot of time, money and effort.
No Need To Travel
In this instance, the advantages of web conferences are
easy to see - nobody needs to travel anywhere. From the
comfort of their own office delegates can participate
in meetings and seminars without having to travel a single
For smaller organizations, web conferences can open up
whole new markets. Where before, perhaps there was not
the man-power to spare for long periods out of the office,
web conferences reduce the need for travel to allow face
to face meetings. Proposals can be pitched and new business
won without the need for lengthy trips away from the office.
The reduced need for travel that web conference brings
has other advantages; staff spend less time traveling
and more time at home - that should make for a happier
and more productive workforce; thousands of dollars spend
on air fares, car hire and accommodation are saved and
less time is spent sourcing flights and making hotel reservations.
All these benefits, simply by reducing the need for travel
with web conferencing.
Saving Your Company Time
There is no doubt that organizing a meeting takes time.
Even the smallest meetings, if they involve delegates
from different geographic locations, require a degree
of effort. Whether it is down to the delegates themselves
or if it is left to the secretary or personal assistant,
someone is spending precious company time making the necessary
arrangements. Flights, hotels, catering, diary management
- they all take time to organize - time that could be
spent far more productively.
Take away the need for travel, days or weeks out of the
office and the requirement for overnight accommodation
and suddenly organizing the meeting or seminar is not
such a major task. Diaries will become much more easy
to synchronize, a quick email or telephone call is all
that is needed to set up a web conference. Hours of time
are freed up for staff to concentrate on making money
for the organization.
Saving Your Company Money
Saving money is something that every company strives to
do. Nobody wants to spend more than they have to. Think
for a moment how much you spend on travel. Even if you
are simply driving to the other side of town, your company
will be incurring costs - parking tolls, dead time spent
driving to and fro the meeting - they all have an impact
on your company's bottom line.
Imagine reducing that pile of expense claim forms at the
end of the month; the chances are you could be saving
a significant amount of money. No organization, large
or small, can afford to waste money and with web conferences,
those costs are coming down.
The advantages of web conferencing to any business are
clear; you can save time, you have a more productive workforce
and, most importantly of all, you can save money.
About the Author
Diane Parker is a freelance writer and technology enthusiast
providing valuable information including: web conferencing
software, choosing a web conferencing tool and internet